We, The Larry Slattery Memorial Fund, are committed to the protection and correct use of personal data.
What we need
We collect basic personal information about you like your name, postal address, telephone number and email address during the application process, as well as more sensitive information such as financial information all of which is supplied by you voluntarily.
Why we need it
We collect your personal information via our open application process so that we can process your application. This includes sensitive information regarding the financial circumstances of the household in which the young musician lives and also of any others supporting them. We also collect basic information if you provide a recommendation in support of an application being made by a young musician. These details are necessary for the Trustees to consider each application and to enable us to fulfil our responsibilities, due diligence and grant making commitments and are not shared beyond the Trustees.
How we obtain your details
We collect your personal information in several ways. When you provide it to us directly and when you provide permission to other people or organisations to share it with us for example Teachers or Music Schools. We do not collect identifying data through visits to our website.
Applications made to us are done so by the parent/guardian of the young musician. If you are under 18 please ensure you obtain your parent/guardian’s consent before sending any personal information to us.
We have several lawful reasons that mean we can use your personal information. A key one is called ‘legitimate interests’. Broadly speaking this term means we can process your personal information if: We have a genuine and legitimate reason and we are not harming any of your rights and interests.
Sharing your information
We do not share your information with anyone other than the Trustees.
We do not share your information with other organisations or individuals unless we are obliged to by law, for purposes of national security, taxation and criminal investigations.
We will never sell your personal information to other organisations.
Retaining your information
We hold all your information for the duration of the application process. If you make an application to us, we keep your basic information on a secure database for future reference incase of future applications and our due diligence. We delete sensitive information 12 months after the grant is awarded.
How we hold your information
The information you supply to us is securely protected with firewalls and regularly updated software and virus protection. It is also password protected and not shared outside of the Trustees.
Sometimes, with your consent, we will use your personal information to provide you with information about our work or our activities that you have requested or are expecting.
If you would like to change the way you hear from us or no longer wish to receive direct marketing communications then please contact us directly. If we wish to use your information for marketing we will only do so with your permission.
What are your rights?
You have a number of rights about how the personal information you provide can be used. These include: Transparency over how we use your personal information. The ability to request a copy of the information we hold about you or. to update or amend the information we hold about you if it is wrong. To ask us to stop using your information. To ask us to remove your personal information from our records. To object to the processing of your information for marketing purposes. To obtain and reuse your personal information for your own purposes. Not be subject to a decision when it is based on automated processing.
You can change the way you hear from us or withdraw your permission for us to process your personal information at any time by contacting us.
How to contact us
Changes to this Privacy Notice